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Project Officer of Southeast Asia Programme on Marine Plastics (SEA-MaP) - 2 posts

Association of Southeast Asian Nations
Full Time
Jakarta
Posted Today
Job description

Job Reference Number :

ASEC/2022/SEA-MaP/PO/006

Opening Date :

25/11/2022

Job Title :

Project Officer of Southeast Asia Programme on Marine Plastics (SEA-MaP) - 2 posts

Closing Date :

11/12/2022

Job Description :


SEA-MaP is a regional World Bank (WB)-financed five-year program aiming to support the Member States of the Association of Southeast Asian Nations (ASEAN) to combat marine plastic pollution and address associated negative effects by contributing to the implementation of the ASEAN Regional Action Plan on Combating Marine Plastic Debris in ASEAN Member States. The regional project is funded by the World Bank and designed along three components: (1) Strengthen Regional Policies and Institutions for Plastics Circularity; (2) Establishing Regional Platforms to Promote Innovation, Knowledge, and Partnerships for Plastics Circularity; and (3) Project Management. A detailed description of the project is available in the Project Appraisal Document (PAD).

SEA-MaP is implemented by the Association of Southeast Asian Nations (ASEAN) through the ASEAN Secretariat (ASEC). The implementation structure is comprised of a Project Steering Committee (PSC), a Project Management Unit (PMU), and a Regional Implementation Support Unit (RISU) within the United Nations Office for Project Services (UNOPS). RISU will focus on delivery of some outputs under the Project and supporting the PMU, among others through capacity building. UNOPS personnel embedded in the RISU will have clear and well-defined roles and responsibilities and each personnel will have its respective counterpart in the PMU (Table 1).

The PMU will play a central role in program implementation, coordination, compliance, and monitoring, including providing day-to-day project operation and supervision. The PMU will: 1) carry out project implementation with technical support of the RISU; 2) monitor the project activities’ compliance with various operational policies and procedures, including the Environmental and Social Standards, Procurement, and Financial Management and address potential non-compliance, with support from the RISU; 3) perform project monitoring and reporting with RISU’s support; and 4) coordinate the communications among stakeholders, including the PSC, the RISU, the World Bank, the parallel financier, and other partners, with support from the RISU, 5) Utilize procurement and disbursement systems (STEP/Client Connection)

The PMU will include a Project Director, two Project Officers, and technical specialists, including on Procurement, Financial Management, Environmental and Social Standards, Monitoring and Reporting, and other national experts/consultants on an as-needed basis. The PMU staff will work closely with the PSC, RISU and the relevant departments and divisions in ASEC, and seek their support and advice as needed. To enable effective communication and collaboration, the PMU office will be co-located in ASEC’s office compounds in Jakarta, Indonesia.

Responsibilities
  • The Project Officer will have three-year renewable contract with ASEAN Secretariat, subject to a six-month probationary period and annual performance reviews. Based on the agreed performance standards, performance shall be evaluated at the end of the six-month probation period and at the end of every 12 months. This position is based in Jakarta, Indonesia, with expected travel mostly within Southeast Asia region.
    The Project Officer will work under the supervision of Project Director, and coordinate closely with the Environment Division and other ASEC relevant divisions/directorates/departments. The Project Officer will also work closely with RISU and maintain close communication with the World Bank.
    The Project Officer will assist Project Director with the implementation and coordination of the SEA-MaP. Specifically, the Project Officer will perform the following roles and responsibilities:
  • Assist with project implementation, including close coordination with Environment Division and other relevant divisions of the ASEAN Secretariat on day-to-day technical and administrative duties in compliance with the project operations manual (POM)
  • Assist with project start-up activities, including but not limited to the establishment of systems to implement the project.
  • Support the Director in the implementation of project activities, including but not limited to organising high-level policy dialogues and partnerships on transboundary issues with ASEAN countries and stakeholders, and supporting the design and operation of the regional platform for knowledge and partnership, as well as facilitating the associated workshops, training series and study tours.
  • Assist the Director with contracts/asset management and preparation / updating of annual project workplan and budget (APWB), POM and other standard documents and management tools.
  • Assist with project monitoring and evaluation (M&E), including supporting the M&E specialist to deliver quality reports.
  • Coordinate stakeholder communications, including with the PSC, UNOPS, the World Bank, and other partners engaged in project activities.
  • Support the Director with monitoring of project activities’ compliance with World Bank operational policies and procedures, with support from the RISU, as per approved AWPB and the POM.
  • Support timely and quality reporting across all domains and milestones of implementation.
  • Assist with proper utilization and management (account set up and maintenance) of the Systematic Tracking of Exchanges in Procurement (STEP) system and maintain compliance in coordination with the procurement specialist.
  • Assist with the management of contractual relationships with project partners.
  • Assist with the coordination of PSC meetings including preparation of agenda, supporting travel requirements of participants, venue selection and other logistics needs, minute taking etc.
  • Support the Director and other PMU staff in robust engagement with the World Bank team, with the aim of facilitating project implementation support and implementing recommendations agreed between the PMU and RISU.
  • All other tasks and duties related to project implementation as needed.
Qualifications
  • Advanced university degree (Master’s or equivalent degree) with at least three years of relevant working experience in the field of environmental project management, preferably in the areas of combatting marine plastic pollution, fostering circular economy approaches, and/or promoting marine and coastal resilience, or bachelor degree with at least five years relevant work experience, shall also be considered.
  • Experience in working with global teams and supporting the implementation of large-scale, multi-country projects is preferred.
  • Ability to work collaboratively at regional, national, and local levels and in a multi-cultural environment.
  • Experience, knowledge of and familiarity with the ASEAN cooperation framework and processes, as well as the ASEAN Secretariat, is preferred;
  • Previous experience with donor financed programs, ideally including with the World Bank or other such multilateral agencies, is highly desirable.
  • Strong stakeholder engagement, consultation, collaboration, and partnership skills.
  • Strong communication skills including report writing, agenda setting, minute taking.
  • Fluency in English, both written and spoken is required; Fluency in another language of ASEAN countries, would be an advantage.
  • Demonstrated computer skills, in particular, Word, Excel, PowerPoint and Outlook;
  • Ability to travel to countries on short notice, mostly in the ASEAN region.

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