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Executive Assistant

Full Time
Posted Today
Job description

Executive Assistant

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

As an Executive Assistant, you will be responsible for providing general administrative services and/or secretarial assistance at local country, function, or business level. Reporting to Local Division Manager, you will oversee and perform complex administrative activities and takes responsibility for delivering specific department processes and programs. The position is based in Jakarta, Indonesia.

Your responsibilities

  • Researching, compiling, and issuing special reports, presentations, organization charts, correspondence, etc
  • Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date
  • Implementing ABB processes and initiating continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness
  • Acting as point of contact for internal/external enquiries by phone and email, initiates action and makes judgments about urgency of issues
  • Providing confidential support to individual executives and/or management team members
  • Coaching, and may have solid line manager responsibility for more junior administration staff
  • Arranging business critical internal/external events, including for example travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc
  • Providing financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, etc

Your background

  • Bachelor’s degree with a minimum of 5 years of experience as Administrative or Executive Assistant
  • Fluent in English, both written and spoken
  • Proficiency with Microsoft Office, including Excel, PowerPoint and Teams is essential
  • Excellent organizational and communication skills with the ability to prioritize effectively
  • Problem-solving attitude, process oriented, able to work within deadlines
  • Positive approach and stress resistance
  • Curiosity and continuous learning attitude
  • Ability to act independently and being active member of the team at the same time


  • Life insurance
  • Accident insurance
  • Flexible work practices
  • Transportation Allowance

More about us

Process Industries division delivers complete electrification and automation solutions, industry-specific products and lifecycle services across industries. Engineering and delivering automation solutions from device to monitoring and control make our customers get more out of their investment; digitalization solutions including collaborative operations and augmented reality help improve plant and enterprise productivity, reduce maintenance and energy costs. Our engineering, project management, services and solutions portfolio covers a wide range of industries - Mining, Pulp & Paper, Metals, Aluminum and Cement, Data centers and Food and Beverage We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website Work model: hybrid #LI-hybrid Recruitment Agencies please be aware that this role is being managed by the internal ABB Talent team directly. We will reach out to our preferred agency partners should we require support. Your adherence to our process is appreciated